Consolidating Worksheets In Excel


You can use Excel's Consolidate feature to consolidate your worksheets (located in one workbook or multiple workbooks) into one worksheet. Below you can find the workbooks of three districts.


Before you start: if your worksheets are identical, it's probably easier to create 3D-references (if you have one workbook) or External References (if you have multiple workbooks) to consolidate your data.

Click the worksheet that contains the data you want to consolidate, select the data, and then click the Expand Dialog button on the right to return to the Consolidate dialog. If a worksheet containing data that you need to consolidate is in another workbook, click. Go to the Data tab and select Consolidate option Data Tools group. NOTE: You can consolidate data only if there is data entered in various worksheets. A dialog box opens up when you select the Consolidate option. Now in the References field add the data from whichever worksheets you want. The consolidate function in Excel allows an analyst to combine information from multiple workbooks into one place. The Excel consolidate function lets you select data from its various locations and creates a table to summarize the information for you. How to consolidate data in Excel. Data Consolidation is an Excel feature that enables you to collect data from different worksheets and compile it in one, centralized worksheet. In simple terms, it creates for you a ‘master’ table where you can access data summarized from other sheets.

As you can see, the worksheets are not identical. However, the beauty of the Consolidate feature is that it can easily sum, count, average, etc this data by looking at the labels. This is a lot easier than creating formulas.

1. Open all three workbooks.

2. Open a blank workbook. On the Data tab, in the Data Tools group, click Consolidate.

3. Choose the Sum function to sum the data.

4. Click in the Reference box, select the range A1:E4 in the district1 workbook, and click Add.

5. Repeat step 4 for the district2 and district3 workbook.

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6. Check Top row, Left column and Create links to source data.

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Note: if you don't check Top row and Left column, Excel sums all cells that have the same position. For example, cell B2 (in district1.xlsx) + cell B2 (in district2.xlsx) + cell B2 (in district3.xlsx). Because our worksheets are not identical, we want Excel to sum cells that have the same labels. If you check Create links to source data, Excel creates a link to your source data (your consolidated data will be updated if your source data changes) and creates an outline.

7. Click OK.


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