Microsoft Teams Notification Sounds - Can't turn off??? I work at a rather large organization and we just switched to using Microsoft Teams. So far it has been great but what is driving me nuts is the Notification for new messages. Hi BessTroy, From my test in the lab, the sound of Teams notifications is relatively a bit of soft and mellow so that you may not hear it. If it's convenience, you can try to connect your earphone/headphone to the computer and set up the speaker to a high volume to check if you can hear the sound.-->
When you are setting up Audio Conferencing in Microsoft 365 or Office 365, you will get an audio conferencing bridge. A conferencing bridge can contain one or more phone numbers that people will use to call in to a Microsoft Teams meeting.
The conferencing bridge answers a call for a user who is dialing in to a meeting using a phone. The conferencing bridge answers the caller with voice prompts from a conferencing auto attendant, and then, depending on your settings, can play notifications, ask callers to record their name, and set up the PIN security. A PIN is given to a Microsoft Teams meeting organizer, and it allows them to start a meeting if they can't start the meeting using the Microsoft Teams app. You can, however, set it so that a PIN isn't required to start a meeting.
We are frequently updating how you can manage features, so the steps here might be a little different from what you see.
Setting meeting join options
Using the Microsoft Teams admin center
You must be a Teams service admin to make these changes. See Use Teams administrator roles to manage Teams to read about getting admin roles and permissions.
Log in to the admin center.
In the left navigation, go to Meetings > Conference Bridges.
At the top of the Conference Bridges page, click Bridge Settings.
In the Bridge settings pane, enable or disable Meeting entry and exit notifications. This is selected by default. If you clear it, users who have already joined the meeting won't be notified when someone enters or leaves the meeting.
Under Entry/exit announcement type, select Names or phone numbers or Tones.
By default, external participants can't see the phone numbers of dialed-in participants. If you want to maintain the privacy of these phone numbers, select Tones for Entry/exit announcement type (this prevents the numbers from being read out by Teams).
If you chose Names or phone numbers, enable or disable Ask callers to record their name before joining the meeting.
Want to know more about Windows PowerShell
Windows PowerShell is all about managing users and what users are allowed or not allowed to do. With Windows PowerShell, you can manage Microsoft 365 or Office 365 using a single point of administration that can simplify your daily work when you have multiple tasks to do. To get started with Windows PowerShell, see these topics:
For more information about Windows PowerShell, see the Microsoft Teams PowerShell reference for more information.
Microsoft Teams is absolutely loaded with features designed to enhance collaboration and here at BindTuning we load Teams even more! But between the chats, channels, Teams, @mentions, likes and notifications - how can you maintain focus and get your work done? Well, I feel your pain and am here to help you manage and silence notifications in Microsoft Teams. Let's get you some peace and quiet, ok?
Microsoft Teams - Manage & Silence Notifications
Microsoft Teams Notification Sound
Mentions, or @mentions, work in two ways. You can either notify your entire team by typing the name of the team in the channel (example: @marketing) or you can mention the name of a specific individual (example: @noah).
It’s important to know that when you @mention someone directly in a channel, the entire team can read the message. A Microsoft Teams desktop taskbar notification will only pop up for the @mentioned person. To further assist, the message will also be highlighted with a red icon next to it in both the Teams vertical taskbar, as well as in the channel flow discussion. A red circle with a number in it appears next to the channel name. As an added benefit, especially for users still learning the ropes, the pop up appears even if your Teams app is not open.
Microsoft Teams is a messaging platform first and foremost, and so it obviously allows for customization of chat notifications. Because this centralized communication software is designed to reduce clutter and noise, each team gets their own general channel, which means others do not have to read internal departmental communications. But, like any other messaging platform, you can message others privately, or create your own groups. You can choose to receive or disable notifications. Choose whether to enable Microsoft Teams’ notifications for conversations you’ve previously replied to, or which you are a member. And just like Facebook, you can ‘react and like’ messages.
These notifications are not related to messages, chats, comments, or tasks. To explain this better, let me start by expanding on the two ‘roles’ that exist within Teams:
- Owner: Team owners who manage certain settings for the team. They add and remove members, add guests, change team settings, and handle administrative tasks. There can be multiple owners in a team.
- Member: Members are the people in the team. They talk with other team members in conversations and can view and usually upload and change files. Also, they do the usual sorts of collaboration that the team owners have permitted.
- Guests: Guests are people from outside of your organization that a team owner invites, such as partners or consultants to join the team. They have fewer capabilities than team members or team owners, but there's still a lot they can do.
Manage Notification Settings
Banner notifications are larger notifications which appear in the corner of your screen whenever you’re mentioned individually or as a team in any channel/group. You’ll also get a banner notification when someone messages you personally. As stated, you can always change the conditions for this notification.
No Sound From Teams Notification
Banner and Email
Microsoft Teams notifications can also be sent to your inbox alongside a banner notification, ensuring you’re alerted on all fronts. You can configure Teams to send scheduled emails for your notifications, the frequency can be adjusted as follows:
Microsoft Teams Notification Sound Settings
- As soon as possible
- Once every 10 mins
- Once every hour (default)
- Once every 8 hours
Speaking of email, if you’re either ‘old school’ and/or email is just your preference, you can send someone an email from Teams. Simply hover over their profile picture until their contact card appears. Click the envelope icon at the bottom left of the card to send an email.
Alerts can also appear in your feed, this is a section that displays all previous and new notifications.
You enable auditory Microsoft Teams desktop notifications, and you’ll be able to select from three options:
- All – you’ll be alerted via sound for all messages, from all channels you’re part of, whether you’re mentioned or not (we recommend not selecting this to reduce clutter)
- Call, mention and chat – notifications will only appear when you’re called, someone private messages you, or when you’re mentioned
- Off – this will disable all sound notifications
More helpful tricks!
- Status is not just an indicator
- Mention is simply within reach of an @
- Set to Do Not Disturb to prevent notifications or calls popping up. A super simple way to do this? Type /dnd in the search box at the top of your screen
- Use custom status messages to give your teammates more details
- /away (appear away) is also a handy trick
- Want check all your unread channel notifications, just type /unread into the search box
- Your friend is using Skype for Business, no problem, simply start a one-on-one chat with the person you’d like to talk to, and they’ll get your message in Skype for Business
Microsoft Teams Notification Sound
I hope you put these tips into practice today. Interruptions are a way of life when working remote during the current COVID-19 crisis, but you can take back some control. Managing and silencing notifications in Microsoft Teams can help you get more work done. We'll publish more helpful Microsoft Teams 101 content, so stay tuned!