Mindomo Teams


Start your mapping journey using a free mind map software.

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The Mindomo Team. New feature new release. Author Nadina Lupu. Mind Map’s Task List – Search faster and smarter – Mindomo Updates. Mind mapping tools are used to create visual diagrams of your ideas. They allow you to collaborate with ease and to organize all your team activities. Mindomo is a mind mapping tool that offers templates for business meetings organization and effective team communication. This mind mapping tool ensures good communication between you and your team. Mindomo is the best all-in-one visual tool to help you make mind mapping, concept mapping, and outlining accessible for students. As students will create and collaborate on mind maps, concept maps or outlines, they will become skilled at brainstorming, questioning, synthesizing, analyzing, generating new ideas, problem-solving, and researching.

Create, plan, organize and visualize all your ideas.

Break out of linear thinking using a mind mapping software. What can you use a mind map for? Being graphical representations, mind maps help you organize and structure any kind of knowledge. For instance, it can be related to work, education or even personal life.

Add more efficiency, originality, and creativity into your life.

When to use a mind map? Check out the top mind mapping reasons:

Find below the list of great things you can do by using one of the best mind mapping software, Mindomo:

Smooth usage
Mindomo has a user-friendly interface which is very accessible. You will find it very easy to use it, even if it’s the first time you try online mind mapping. Add new topics by pressing one button. You can customize and edit your maps by simply using the drag and drop function. Moreover, you have guidelines inside every template.
Collaborate in real-time
The real time collaboration is very important for mind mapping tools when you work in teams. It can be for work or for school. Your at-a-distance meetings are not a problem anymore. Neither are your project management assignments for your team. Hence, share your mind maps with your team members and bring together your projects to life effortlessly.
Overview your progress
Make better plans to get better results! Project planning and project management were never easier. Come up with the best possible ideas and monitor your progress. Keep an eye on the evolution of your plans easily when they are organized properly. You can see the steps clearly and you can get closer to your goals day by day. Be productive!
You have the advantage to choose your favorite platform to use your mind mapping software. Either you prefer to access Mindomo from a web browser, from Desktop (Windows, iOS, Linux) or a mobile device (Android or iPad) you are able to do it! You have all the flexibility you need.
Offline-Online synchronization
Working on the go puts you through difficult situations? Be free now with Mindomo! Work remotely and synchronize your offline and online content. Work offline using the Desktop version and sync all your work with one click when you have internet access. Your maps will become web based instantly.
Mind map templates
Pick one of the many templates available on Mindomo or start a basic mind map from scratch. Check the big gallery of templates: business plan, problem-solving, wedding plan, CV, SWOT analysis, brainstorming toolbox, etc. Thus find inspiration and generate new ideas easily following the given structure. Feel free to customize it as you wish!
Mindomo offers integrations with many learning system management tools, for example, Canvas, Moodle, Blackboard, and more. Similarly, you can integrate it with your favorite apps, for instance, Microsoft Office, Dropbox, G Suite, Google Classroom and many more. Mindomo ensures a smooth and creative workflow keeping you connected with the most popular tools.
Create a presentation
Turn your mind maps directly into a presentation without using another tool. Save precious time and become more efficient using the presentation mode. Thereby you can show your mind maps in style. Give your audience a context of all your ideas and present them with the same flow as you generated them.
Create checkable tasks
Task management is easier when you can create checkable tasks inside your mind maps. With one click you can turn your topics into tasks which can be checked. Use them anytime you need to keep track of things that must be done, for instance when you create to-do lists. Monitor your progress and keep pace with your plans.
Add images
Since mind mapping tools are used for visual graphical representations, adding images to your mind maps is essential. Therefore, feel free to use all your creativity to create the most explicit and precise mind maps. Consequently, it will be much easier to understand everything. Take your diagrams to the next level!
Add Videos
Fill your mind maps with even more personality and information. Don’t limit yourself only to images when you add multimedia files. Make the most out of the “visual” aspect and include video files using Mindomo. With this mind map app, you are able to import videos from many sources. For instance: your computer, cloud services or straight from YouTube and Vimeo!
Add Audio
Not many mind mapping tools allow you to import audio files. However, because Mindomo wants to deliver the best services this feature is accessible. You can insert audio files that are web based, adding the URL. Also, you are able to import an audio file. Besides that, you can even record audio and add it to the map.
Add icons
The icons improve the aspect and make your maps look more friendly and personalized. More than that, they can help you more than by just improving the aspect. You can use them to mark certain topics. For instance, you can add some ideas and your team members can approve or disapprove using an icon to mark it accordingly. Be creative!
Add notes
A mind map is all about being easy to understand. The simpler the better. When you have too much information that you need to add but you want to keep a simple design, just add a note! This way you have them both: a nice and clean structure but with all the valuable knowledge that you need. Best of both worlds!
Create folders
Mindomo is a mind mapping software that keeps your mind maps into a Cloud Maps folder. All your maps are safe and they are saved automatically when you work online. To manage all your maps better and to find them easily you can organize them into folders. Therefore it will be simple for you to access any map.
Transform mind maps into concept maps, Gantt charts and outlines
Many tools allow mind mapping and concept mapping into the same app. However, Mindomo offers you more than that. You can create Gantt charts and outlines with the same tool. The best part is that you can convert any mind map into a concept map, Gantt chart or outline. You are able to switch it the other way around. You can do it with only one click!
Playback history
Be up to date with the latest changes in your maps! See exactly who and when did a modification. As a result, you will always be informed about how much your team members worked and what ideas they had. For instance, if you are a teacher you can use the playback history for the team assignments that you gave to your students.
Mindomo supports teamwork. In order to make the collaboration straightforward and as accessible as possible for you, there is a chatbox. You don’t need to use a different tool to write messages to your collaborators. Chat with them there. Thereby, you will receive a notification when someone writes a message.
Full text search
You can search for a specific content found in your map in seconds using this feature. Re-reading the whole map could be time-consuming and very ineffective. Because mind mappers are efficient people, so is Mindomo! Save time and find fast and easy what are you looking for! Use the full text search.
Import formats
Mind mapping tools are great for creating the maps you have in your head. However, you may need to add some files from an external source. Import files from your PC or favorite cloud service like Google Drive, Dropbox, OneDrive, etc. Also, you can import plain text, other mind maps formats, OPML and Excel files.
Export formats
Creating a free mind map in Mindomo can be exported in two formats: MOM and TXT. On the other hand, with the upgraded version of the software, a larger variety of formats will be available. Have the freedom to export your work in many formats to ease your effort.
Why use mind maps? Benefits of a free mind map software

Mind mapping tools are a great way to improve memory and learning. Compared to the conventional note-taking and studying, mind mapping can improve it by 10 to 15%. This technique makes remembering information easier.

Besides that, when someone adds images, multiple colors, and keywords it helps even more. Moreover, it makes learning more fun.

90% of the information transmitted to the brain is visual. Being visual representations, mind maps help you understand complicated information. Seeing it in this structure you can easily comprehend the meaning. Mind maps are designed to structure the information as simply as possible.

Moreover, with Mindomo you can transform them into concept maps, or create them from the beginning. Concept maps, having relationships between topics, give more context to the knowledge helping the understanding process even more.

Generate new ideas, unleash your creativity and let your imagination bloom. Either you make a brainstorming session, you plan something or you work on your project plans, use mind mapping. It links a group of concepts together through natural associations. This is why your brain will be able to be more creative and it will generate new ideas, solutions or deeper meaning.

More ideas mean more possibilities. For example, being more creative, you will be more efficient in problem-solving.

With a mind mapping software, it’s easier to organize your thoughts, being very intuitive. Moreover, mind maps mimic the way our brain thinks: not linear, but bouncing ideas. Mind maps help you become more organized, and everyone knows that an organized person has more chances to become successful.

Besides the technique itself that helps, you are able to create to-do lists, weekly or monthly plans for your work. Moreover, being collaborative, Mindomo also helps the team management. You can easily share your maps and work along with your team members, seeing each other’s work instantly.

Mindomo is a freemium software. It offers a free version that you can access easily by creating a free account. You can create mind maps, concept maps, Gantt charts, and outlines. You are able to use all the templates available, collaborate in real-time, create presentations and many more features you have just read about above.

All you have to do is sign up and enjoy your mind mapping journey!

Follow us on social media for more information, updates, and great ideas about how to get the most of our software!

Watch our video tutorials for more information about how to use our tool:

Online collaboration tools

Online collaboration tools help team members to communicate and collaborate, share files, work together on projects, take notes, and brainstorm ideas.

There are different types of collaboration tools: online communication tools, online documentation tools, mind mapping tools, project management tools, and file-sharing apps.

Mindomo is a tool that includes all of these. It is a cloud-based app used for collaboration, mind mapping, task management, brainstorming, etc.


This team collaboration tool offers features like task management with mind maps, task management with Gantt Charts, a free version for browser use, a free mobile app, a desktop version, and offline work possibility.

Collaboration tips for businesses

Ways to encourage collaboration in your team members:

  • Be their example
  • Arrange spaces for communication and collaboration inside the company
  • Build trust with team building activities
  • Organize video meetings when you are working from home
  • Use collaborative tools
  • Support members when they come up with a new idea and work together with the rest of the team to implement it

Online collaboration tools features

Common features of collaboration software include task management, messaging, document management, and calendars. Furthermore, Mindomo can help in organizing efficient brainstorming sessions and sharing information with collaborators in a structured way.

How to use online collaboration tools for project management

Mindomo ms teams

Use this project management software to delegate tasks to your team and to keep track of each person’s progress and deadline. It is a must when it comes to remote working.

Task management with mind maps

Microsoft Teams Mindomo

Mind maps can help you in many ways, from organizing information to brainstorming and task management. Also, Mindomo has a dedicated feature that allows you to set tasks for you and your team.

Watch the following videos that show you exactly how to use Mindomo features. Double click the videos to see them on full screen.

1. Set tasks

Turn a mind map into a task management system. Insert topics and subtopics into your mind map. Then click on the context menu (the white triangle on the top-right corner of the topic), choose “Tools” and click on the option “Set a task”. You can divide the topic into smaller tasks.

2. Assign tasks and set deadlines

Go to the task menu of a task topic and click on “Add people”. Then type in the email address of the team members you want to invite.

Assign a task to a person. Then set a deadline for the task. An e-mail message will be automatically sent to the team members that have to complete the task.

3. Comment on tasks

Add guidelines or comments in the Comments Panel. If there are many comments, you will only see the recent ones. Furthermore, you can export your comments.

4. Vote

Use the option “Vote” to prioritize a task. You will see the vote as a thumbnail next to the task.


5. Overview of completed tasks

You will see the completed tasks under a checklist icon. If you click on it, you can access the tasks. Also, you can remove the checkmark if you think one of your colleagues or employees should do the task again.

6. History of changes

Mindomo Teams

You can see the exact date when your colleagues completed a task when you check the history of changes. Click on “Tools” from the context menu of a task and go to “View changes for the topic”. In this way, you will see if someone changed something in the style or content of the task. Sort the changes by name or by date for better organization.

7. Files and resources attachment

Attach files and resources that you want to show to the team from your computer, from Google Drive, Dropbox, OneDrive, or by simply dragging and dropping them on the task.

8. Recurring tasks

Set a recurring task if you want it to repeat itself every selected day. Click on the context menu, then select the calendar icon. Select the day when your recurring task has to start. It can repeat daily, weekly, monthly, yearly, or only on working days. The recurring task icon will appear next to your topic or subtopic.

If you want to change the default settings of the working days in the calendar, click on the top-left corner and select “Map properties”. Then click on “Task Options” and choose your workdays.

9. Add audio, video, and recordings

You can add audio, video, and recordings to your mind maps in three ways:

  • Insert multimedia URL or upload new files
  • Search on Google, YouTube, or Vimeo directly from Mindomo
  • Attach uploaded audio or video
  • Record audio directly from your mind map

For more information on task management with mind maps, you can look in our Help section.

Task management with Gantt Charts

A Gantt Chart is a project management tool that helps you manage projects and evaluate how much time you and your team will need to complete them. Also, you can plan which resources you will use and the order in which you will complete the tasks.

It is divided in two parts:

  • The left side list – helps you set up all the details of a project
  • The right side – helps you add connections to the tasks and monitor the progress

1. Create and edit a Gantt Chart

To create a Gantt chart, go to your dashboard, then click on “Create” and choose “Gantt Chart”. There are two ways to create tasks and subtasks:

  • Use “Tab” and “Enter” keys
  • Use the Context menu of the main task and click on “Add Subtask” or “Add task

Find the step by step process watching this video that shows you exactly how to create a Gantt Chart.

2. Set a schedule

Click on the “Start” and “End” tab and open the calendar. Then you can set the period of a task. The timescale will be automatically calculated and displayed in the Duration tab. The bars from the right side will be updated in real-time as well.

3. Email notification

Mindomo Teams

When a task is completed, the owner will be notified by email. After you assign tasks to your colleagues or employees, they will receive email notifications when new comments, files, or other changes appear on their tasks.

4. View as mind map or outline

If you click on the left toolbar, you can turn your Gantt Chart into a mind map. In this case, the first task will become the central topic. All the other tasks will become topics and subtopics.

Furthermore, you can transform your Gantt chart or mind map into an outline.

You will still find the schedule, assignees, and additional resources attached in the mind map and the outline view.

If you want to learn more about Gantt Chart creation, check our Help section.

Online and offline work

You can work online from your browser or create a mind map offline and share it with your colleagues or collaborators after you upload it online using the “Sync & Save Online” feature.

Learn more about the “working on the go” feature.

How to collaborate in real-time

Collaborate online and offline, editing mind maps at the same time with your team members. You can access Mindomo from anywhere using different devices:

  • Mobile phone
  • Tablet
  • PC
  • Laptop

You can create a shared team folder. Your team will be able to access all the mind maps you create or move in this folder, without the need to share them.

Other features for real-time collaboration are thechat and overview of mind map changes.

Team members can edit the mind map at the same time. Undo and redo are deactivated during the brainstorming sessions.

One of our reviews states that mind maps in Mindomo are “easy to use and built to be as invisible as possible so as not to interrupt the brainstorming”. So, every team member can type in his/her ideas with ease, without being interrupted by other colleagues. You can see the name of the person who wrote a certain idea.

Instant messaging helps in solving tasks faster. You can use the chat when you are creating mind maps together with your team, or in the Gantt Chart tasks organization.

The option to chat becomes available when two or more people are active on the same mind map, at the same time. In this way, you can talk in real-time while you are sharing your ideas.

You will always see the changes that the other team members have done in the mind map or Gantt Chart.

How to run a brainstorming session using online collaboration tools

Brainstorming will help you come up with more ideas which you wouldn’t even have thought of. All team members have ideas that can be good for your organization. You just have to listen to them.

Mindomo team

Preparing the brainstorming session

Set a date and hour for the brainstorming session and invite your team members to collaborate with you on a mind map.

If you are the person that organizes this brainstorming session, think about a question that you will address. It should be clear so participants can give solutions to a problem.

Some examples of brainstorming questions are:

  • What should we do differently next year?
  • How can we improve sales?
  • What would you like to learn more about?
  • How can we promote our products?
  • What did you notice about …?

Conducting the brainstorming session

The organizer of the brainstorming session can give the necessary instructions using the chat.

Make sure to add short ideas, not sentences. The best ideas can be discussed later.

After one hour, the organizer will look at what the participants wrote in the mind map. He will group the ideas into three or four categories. In case you need more ideas, you can give them time to complete by the next day.

Then, the participants will add a vote to the ideas they like the most (3-5 ideas).

Also, the organizer can ask the participants to answer one of the following questions:

  • Which of these actions should we do first?
  • What will be the next steps?

In the end, the organizer of the brainstorming session will make a list of his favorite ideas and those of the participants. He will explain the next steps. For example, he will think about ways to implement those ideas and present them to the group.

You can use templates like “Discussing new ideas”, “Brainstorming Toolbox” and the “6 Thinking Hats”.

Team collaboration and external collaboration

1. Collaborating within a team

You can use the features mentioned before to collaborate inside your organization. Share mind maps, work together with your colleagues on mind maps and Gantt Charts.

2. Sharing mind maps with external collaborators

In addition to collaborating with your team, you can also share mind maps with outside collaborators.

There are different types of sharing a mind map with collaborators:

  • Make it public on the web
  • Share it with specific people
  • Make the map available only for the people that have the link from you

You can work on mind maps with external collaborators and turn them into guest users with premium editing rights (modify the maps, attach personal files, upload web images, download as PDF, print, etc.) even if they have a free account or do not have an account at all. With a paid Professional subscription you can share your mind map with an unlimited number of guest users.

How to use Mindomo together with other online collaboration tools

Other examples of team collaboration tools are Microsoft Teams, Microsoft 365, Dropbox, G Suite, Google Drive, Google Classroom, One Drive, FTP, Evernote, etc. Mindomo has integrations with all of them, so you can work on mind maps and collaborate with your team directly from these apps.

You can use the chat to communicate in Mindomo, the video call from Microsoft Team or G. Suite, or use a virtual phone system as a communication tool.

Organize your work activities on a mind map or Gantt chart. In this way, you can show your team a clear description of the tasks and know exactly each deadline because you will note it down. Use this collaborative platform with your team to become more productive and to get the best results in the shortest time.

Keep it smart, simple, and creative!
The Mindomo Team