Out Of Office Microsoft Teams


When you need to communicate and collaborate with people outside your organization, Microsoft Teams has two options:

Apr 25, 2021 How to set your Out of Office status in Microsoft Teams There are now two ways to access the Out of Office setting: 1. Access the Out of Office setting through the “Set status message” panel accessible from the user profile image. How to Set ‘Out of Office’ Messages on Microsoft Teams. If you took some time off work, MS Teams can display an ‘Out of Office‘ message every time someone’s trying to send you a message or @ mentions you in a channel. Method 1 – Change Status Message. Launch Teams and click on your profile picture. Then click on Set Status message.

Microsoft Teams allows users to set an Out of Office message. Unlike the status that is set for a user’s profile, this message is displayed when someone tries to message a user or mentions them in a group/team conversation. Microsoft Teams Out of Office status. Mar 15, 2021 Microsoft detailed a couple of ways to schedule the Out of Office feature on the web or the Teams desktop app. For those already enrolled in public preview, you’ll need to click on your profile. If you used your Outlook email address to create your Microsoft Teams account, you can set an ‘Out of Office’ message in Outlook. The email service will then sync your message to Teams. Launch Outlook and click on File. Then select Automatic Replies.

  • External access - A type of federation that allows users to find, call, and chat with people in other organizations. These people cannot be added to teams unless they are invited as guests.
  • Guest access - Guest access allows you to invite people from outside your organization to join a team. Invited people get a guest account in Azure Active Directory.

Note that Teams allows you to invite people outside your organization to meetings. This does not require external or guest access to be configured.

External access (federation)

Set up external access if you need to find, call, chat, and set up meetings with people outside your organization who use Teams, Skype for Business (online or on premises) or Skype.

By default, external access is enabled for all domains. You can restrict external access by allowing or blocking specific domains or by turning it off.

To configure external access, see Manage external access.


Microsoft Teams free licenses do not support external access.

Out Of Office Microsoft TeamsOut Of Office Microsoft TeamsTeams

Guest access


Use guest access to add a person from outside your organization to a team, where they can chat, call, meet, and collaborate on files. A guest can be given nearly all the same Teams capabilities as a native team member.

Guests are added to your organization's Azure Active Directory as B2B users and must sign in to Teams using their guest account. This means that they may have to sign out of their own organization to sign in to your organization.

To configure guest access for Teams, see Collaborate with guests in a team.

Compare external and guest access

The following tables show the differences between using external access (federation) and guests. In both cases, people outside your organization are identified to your users as being external.

Things your users can do

Users canExternal access usersGuests
Chat with someone in another organizationYesYes
Call someone in another organizationYesYes
See if someone from another organization is available for call or chatYesYes1
Search for people in other organizationsYes2No
Share filesNoYes
See the out-of-office message of someone in another organizationNoYes
Block someone in another organizationNoYes
Use @mentionsYes3Yes

Things people outside your organization can do

People outside your organization canExternal access usersGuests
Access Teams resourcesNoYes
Be added to a group chatNoYes
Be invited to a meetingYesYes
Make private callsYesYes5
View the phone number for dial-in meeting participantsNo4Yes
Use IP videoYesYes5
Use screen sharingYes3Yes5
Use meet nowNoYes5
Edit sent messagesYes3Yes5
Delete sent messagesYes3Yes5
Use Giphy in conversationYes3Yes5
Use memes in conversationYes3Yes5
Use stickers in conversationYes3Yes5
Presence is displayedYesYes
Use @mentionsYes3Yes

1 Provided that the user has been added as a guest and is signed with the guest account.
2 Only by email or Session Initiation Protocol (SIP) address.
3 Supported for 1:1 chat for Teams Only to Teams Only users from two different organizations.
4 By default, external participants can't see the phone numbers of dialed-in participants. If you want to maintain the privacy of these phone numbers, select Tones for Entry/exit announcement type (this prevents the numbers from being read out by Teams). To learn more, read Turn on or off entry and exit announcements for meetings in Microsoft Teams.
5 Allowed by default, but can be turned off by the Teams admin

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