Tableau Online is a hosted version of Tableau Server. Tableau Online makes business intelligence faster and easier than ever before. Publish dashboards with Tableau Desktop and share them with colleagues, partners or customers. Tableau Online makes business intelligence faster and easier than ever before. Free Online STEP File Viewer View and optionally share your STEP files online for free. No download or signup required. Renders and verifies file integrity of STEP and STP files made with Solidworks, AutoCAD, Fusion 360, CATIA, Solid Edge, NX, Creo, FreeCAD, TurboCAD, Rhino, and more.
When you add users to a site on
- Tableau Viewer is a role-based license option on Tableau Server which allows casual users to access and interact with trusted content created by Creators.
- TabProvision is a flexible tool for automating user/role/groups provisioning in Tableau Online (it should also work with Tableau Server). These provisioning tasks can be one-time, or they can be automated for scheduled execution. Three scenarios are of particular importance.
- Tableau Online – a hosted version of Tableau Server in the cloud. Makes business intelligence faster and easier the ever before. Gives external teams, partners, and clients simple and secure access to analytics, no virtual private networks required. Centralizes access to data in the cloud. Explore analytics from any browser or mobile device.
How user licenses, site roles, and content permissions work together
The intersection of a user’s license type, site role, and content permissions determines the level of access a user has on the Tableau site.
The license type is associated with the user. The site role you want to assign to the user determines the license type they will require.
If a user is a member of multiple Tableau Online sites, they must have a license for every site they belong to.
The site role is also set at the user level. If a user is a member of multiple Tableau Online sites, they will have independent site roles. For example, the same user can have the Site Administrator Creator site role on one site and the Viewer site role on another site.
The site role defines the maximum capabilities the user can have.
Whether the site role’s maximum capabilities are available to the user depends on the permissions set on the content resources (projects, data sources, workbooks).
For example, let's say that a user has the following access on a site:
- Creator license
- Explorer site role
- Save permission capability on a project
In this scenario, even though the license allows connecting to and creating new data sources in the web editing environment or Tableau Desktop, and a permission rule allows them to save in a project, their site role prevents them from being able to save so their effective permissions do not include the save capability. The user can’t publish content to the site.
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Similarly, even if a user has a creator license and a creator site role, if they do not have the save capability on at least one project, they can’t publish anything to the site.
For more information, see Permissions.
Change a user’s site role
Sign in to the site as a site administrator, and go to the Users area.
Select the users, and then select Actions > Site Role.
Select the new site role, and then click Change Site Role.
You can hover the pointer over the information icon to display a matrix that shows the maximum level of general capabilities each site role allows. For more information, continue to General capabilities allowed with each site role.
General capabilities allowed with each site role
The following table lists the license types as of version 2018.1, the highest level of site role allowed with each, how each site role maps to its pre-2018.1 equivalent; and summarizes the maximum capabilities each site role allows.
Note: This information focuses on site roles and is more generalized. For a list of common specific tasks available per license role, see the matrix on the For Teams & Organizations(Link opens in a new window) tab on the Tableau pricing page.
Tableau Viewer Vs Explorer
Tableau site roles as of version 2018.1
|Site role name as of version 2018.1||Previous site role name||Maximum capabilities this site role allows|
Site roles that use a Creator license
—Users with these site roles have access to Tableau clients such as Tableau Prep, Tableau Desktop, Tableau Bridge, and Tableau Mobile.
Available on Tableau Server only; not applicable to Tableau Online.
This site role always occupies the highest license activated on the server between Creator and Explorer. It allows unrestricted access to the configuration settings for the Tableau Server browser environment, all sites on the server, users and groups, and all content assets, such as flows, projects, data sources (including connection information), and workbooks.
Connect to Tableau published data sources or external data, from the browser, Tableau Desktop, or Tableau Prep; create and publish new data sources; author and publish workbooks.
This is the highest level of access for Tableau Online.
Unrestricted access to content as described above, but at the site level. Connect to Tableau or external data in the browser, Tableau Desktop, or Tableau Prep; create new data sources; build and publish content.
On Tableau Server, server administrators can determine whether or not to allow site administrators to manage users and assign site roles and site membership. By default, on Tableau Server, and always on Tableau Online, site administrators are allowed these capabilities.
This is similar to the former Publisher site role, but allows new features. This site role offers non-administrators the maximum level of content access.
Connect to Tableau or external data in the browser, build and publish flows, data sources and workbooks, have access to Dashboard Starters, and use interaction features on published views. Can also connect to data from Tableau Prep or Tableau Desktop, publish (upload/save) and download flows, workbooks and data sources.
Site roles that use an Explorer license
—Users with these site roles can access the server from the browser or Tableau Mobile.
Tableau Server only; not applicable to Tableau Online.
If Explorer is the highest license type activated on the server when a new server administrator user is created, the user’s site role is Server Administrator; however, the user will not have the full connecting and publishing capabilities that come only with the Creator license.
With the Explorer license a Server Administrator has unrestricted access to the configuration settings for the Tableau Server browser environment, all sites on the server, users and groups, and all content assets, such as projects, flows, data sources (including connection information), and workbooks.
However, with the Explorer license, a Server Administrator can’t connect to external data from the browser to create a new data source. They can author or publish workbooks and data sources from Tableau Desktop. (they function as an Explorer (can publish) site role with regards to publishing).
Site Administrator Explorer
Same access to site and user configuration as Site Administrator Creator, but can’t connect to external data from the web editing environment.
Can connect to Tableau published data sources to create new workbooks, and edit and save existing workbooks.
Explorer (can publish)
Can publish workbooks from the web using existing data sources, browse and interact with published views, and use all interaction features.
In the web editing environment, can edit and save existing workbooks. Cannot save new standalone data sources from data connections embedded in workbooks, and cannot connect to external data and create new data sources.
Can browse and interact with published views. Can subscribe to content, create data driven alerts, connect to Tableau published data sources and open workbooks in the web authoring environment for ad-hoc queries, but they can’t save their work.
This site role is available only in version 2018.1, for transitioning users to the user-based Viewer (or other) license and site role. Any users in the Read Only site role prior to upgrading to version 2018.2 or later are reassigned to the Viewer site role.
In 2018.1 versions, Read Only users can see and subscribe to published views others have created. Can’t use other interaction features or save custom views.
Site roles that use a Viewer license
Can see published views others have created and use most interaction features. Can subscribe to views and download as images or summary data. Can’t connect to data, create, edit, or publish content, or set data alerts.
For a list of specific capabilities, see the Viewer column in the matrix on the Tableau pricing page(Link opens in a new window).
Note: Although the Viewer site role existed in previous versions, the new Viewer site role has additional capabilities.
Other site roles
Unlicensed users can’t sign in to Tableau Server or Tableau Online. Users are assigned the Unlicensed role in the following circumstances:
Who can publish content
The following site roles allow the specified level of publishing access.
Server Administrator (Tableau Server only); Site Administrator Creator; and allow full connecting and publishing access.
This includes connecting to data and publishing new flows, new workbooks and new data sources from Tableau Desktop and the web editing environment. The site roles also allow editing and saving existing published workbooks, or publishing updates to existing data sources.
Explorer (Can Publish) and Site Administrator Explorer have limited publishing capabilities, as described in General capabilities allowed with each site role.
Explorer, Viewer, Read Only, and Unlicensed do not allow publishing.