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The global workforce underwent a shocking and rapid switch to remote work during the COVID-19 pandemic. But that shift was never going to be completely temporary. The pandemic only accelerated a trend towards flex working that was well underway in 2019.

Microsoft

More and more businesses will reopen as the pandemic winds down, but the way they work will be completely different. A survey from PricewaterhouseCoopers shows many organizations want to keep a portion of their workforce remote. Others will shift workers to hybrid schedules, where workers change between on-premise and remote work.

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This expected change poses a question: How will workers collaborate when they’re dispersed and constantly moving? What about connecting multiple, new low-density offices or working with sales and service staff in the field?

An assortment of video, voice and workspace apps have all tried to fill this void until now. But as the post-pandemic normal mode of working takes hold, many businesses will need to find a new solution, yet again, that suits all of their employees’ diverse needs. The best answer for many companies will be a unified collaboration platform, the most effective of which is arguably Microsoft Teams.

Meetings and conferencing in Microsoft Teams. Teams administrators. Teams provides a set of custom administrator roles that can be used to manage Teams for your organization. The roles provide. Meetings settings. Meeting policies. Audio Conferencing. Meeting room and personal devices. Microsoft Teams admin documentation. Find documentation for Microsoft Teams admins and IT Professionals, and learn how to roll out and manage Teams, and prepare your users for Teams. Microsoft Teams is the hub for team collaboration in Microsoft 365 that integrates the people, content, and tools your team needs to be more engaged and effective. Microsoft Teams for Education Help drive the transition to inclusive online or hybrid learning, build confidence with remote learning tools, and maintain student engagement.

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What is Microsoft Teams?

Microsoft teams web link

Microsoft Teams launched in November 2016 as part of the Office 365 productivity suite. Teams is a collaboration platform that unifies chat, voice, video and file sharing. It’s designed to be used by local, remote and distributed work groups—anyone in any company, really!

Microsoft has steadily updated Teams since its initial launch. A host of new features have been added throughout 2020 and into 2021 as demand for comprehensive collaboration tools has exploded. Its key features include:

Chat

Teams offers both one-on-one and group chats. Both types are persistent, so users don’t need to search conversation histories as they did in Skype for Business.

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Teams chat includes a host of modern messaging features, including text formatting, emoji and priority flagging. Users can also share files directly through chat sessions.

Microsoft Web Teams App

Channels

The true power of Teams lies in users’ ability to collaborate through multiple different channels. Channels can be either Standard—public and open to everyone who wants to join—or private and focused on specific topics or activities. Channel owners must authorize new users to join their channel.

Meetings

Teams offers videoconferencing for up to 250 users per session. Due to popular request, Microsoft is actively working on increasing that limit.

Video meetings can be scheduled on a channel’s calendar, or users can create them on the fly. Teams offers meeting broadcasts for up to 10,000 simultaneous viewers using the Microsoft Stream integration.

Calling

One of the most overlooked features in Teams is its ability to offer outbound calling right from the client. It is an excellent way for remote or mobile users to stay connected through one single, reliable connection.

7 things you should know about Microsoft Teams

No matter whether you’re at a business researching how to manage your new, hybrid workforce, or you’re at a seasoned managed service provider brushing up on the latest offerings for your customers, we think these are the seven most important things you should know about Microsoft Teams.

1. Teams offers secure collaboration, both internally and externally

Teams provides all of the security features of the broader Microsoft 365 suite. That includes two-factor authentication as well as encryption in transit and at rest in the cloud. Data in Teams meets ISO 27001 as well as SOC 1 and SOC 2 compliance. It can be provisioned to meet many strict industry data security standards, such as HIPAA patient data restrictions in healthcare, for example.

Teams may be locked down and secure, but it doesn’t prevent you from easily working with internal and external collaborators. Your administrator can generate guest accounts for Teams within the Microsoft 365 Admin Center, which is an excellent way to collaborate on calls on channels with clients, business partners, contractors, or any other external stakeholders you want to involve.

2. Greater data visibility and better governance

Teams offers business leaders excellent visibility and insight into work carried out within their organization. Because all conversations within Teams are persistent, conversations become valuable information assets available to Microsoft 365’s governance and management tools.

For example, files and conversations in Teams channels are all saved in the Microsoft 365 cloud, making that data available to Microsoft Graph—Microsoft 365’s data intelligence console. You can see which channels users are working in, how they’re conversing, see when work speeds up or slows down, among many, many other things.

Teams also has valuable data governance tools. Most data and metadata in Teams channels is journaled and available to Microsoft 365 eDiscovery tools. When you use Teams to manage all of your work conversations, it’s easy to comply with any legal or regulatory requests.

3. Teams has powerful Microsoft Office integration options

Teams is, of course, tightly integrated with the rest of Microsoft 365. Users can create and manage Word, Excel, PowerPoint and OneNote files within their channels and work with other content in their team’s SharePoint sites. Calendaring connects right into Outlook.

Teams is also tightly integrated with Microsoft Power Apps. Microsoft Power Apps allows any user to create a low-code app and share it with their team. For example, they can script entire workflows to launch when a salesperson tells their ops channel in Teams that they’re onboarding a new customer.

4. Comprehensive third-party integrations

Last year Microsoft opened up Teams to third-party integrations. Many providers quickly jumped in, including ZenDesk, Asana, Polly and CalendarHero. Teams users can use these apps right in their channels, calendars and most importantly, during live meetings.

Web version microsoft teams

5. Powerful audio and video calling options

Teams is a robust video conferencing tool, but its calling capabilities don’t end there. Because it allows outbound calling from PCs and mobile devices, Teams is a great way to offer consistent communication and collaboration options to hybrid users who shift from the office, to home, to on the road, and back again on an unpredictable schedule. It can even integrate with your on-premise PBX system.

6. Support for education, healthcare and emergency services

Teams now offers some powerful industry-specific features for healthcare, emergency services and education. An education Group Policy wizard allows teachers and administrators to quickly provision new channel “classrooms” which are appropriately secured for students and educators. Teachers can distribute class Notebooks via Teams and send an automated alert to every student in the class.

Web Microsoft Teams

Teams now also supports virtual breakout rooms. These are great tools for teachers asking students to work on group assignments.

For healthcare, Teams now has an EHR connector, which allows healthcare providers to launch a secure video call with a patient or colleague right inside a supported electronic health record system. They can also schedule visits on a Teams calendar right in their EHR portal.

7. Bots and other tools for many needs

Teams boasts a variety of different bots to automate time-consuming tasks. Statsbot pulls together reports from sources such as Salesforce or Google Analytics and drops them right in channels. Polly Bot can poll coworkers for more streamlined and automated feedback. T-Bot answers many common questions about Teams, which lowers the support burden for service providers.

Teams has fully arrived

For organizations looking for a cloud-based collaborative workspace for their distributed users, Microsoft Teams has arrived as the leading solution. Its rich mix of communication, collaboration and automation tools can bring together working groups in even the most challenging circumstances.

Think Teams might be the right solution for your business or your customers’ needs? Contact us or join our partner program to get started.


Topics Map > IT Help Desk Services > Remote Support > Video Conferencing
Topics Map > IT Help Desk Services > Communication > Microsoft Teams

How to join a Microsoft Teams meeting on your internet browser without downloading the Teams application. Teams Meetings are online meetings complete with audio, video, text chat, application and screen sharing, and more. Includes a video guide and text instructions.

Microsoft Teams Sign On

Related KBs:
Microsoft Teams - User Guide
Microsoft Teams - Joining a Teams Meeting With the Teams Desktop Application
Microsoft Teams - Teams Meeting Controls
Microsoft Teams - Scheduling a Teams Meeting

This guide details the procedure for joining a Microsoft Teams Meeting on the web. Joining a teams meeting on the web can be done with the Microsoft Edge or Google Chrome web browsers and does not require a software download. Joining on the web is useful if you do not have the Microsoft Teams application installed on the computer you are using or if you are a guest who was invited to a meeting hosted by someone at UW-Green Bay. If you do have Microsoft Teams installed on your computer, the easiest way to join a Teams meeting is from within the application. Please see Microsoft Teams - Joining a Teams Meeting With the Teams Desktop Application.

Web Microsoft Teams

Microsoft Teams Meetings can be joined on the web by clicking a meeting link in an email invitation or event in your Outlook calendar. Use the following procedure to join a Teams meeting on the web with a meeting link:

Microsoft Teams Web Sign In

Web Microsoft Teams
  1. Locate the meeting invitation message in your email inbox and open the message. If you accepted the meeting invitation and RSVP’d in Outlook, you can open the meeting event in Outlook’s calendar instead. To access the calendar in outlook, press the Calendar button in the lower-left corner of Outlook. Double-click the meeting event in your calendar to open it and view the invitation message.

  2. Look for the Click here to join the meeting link within the body of the email message or calendar event and click it.

  3. A Teams Join conversation web page will open in your default web browser. What happens next will vary depending on your browser and whether or not Microsoft Teams is installed on your computer:

    • If you have the Microsoft Teams application installed on your computer, the Teams application may open automatically or your browser may open a prompt asking if you would like to open Microsoft Teams. Confirm and click Open to join the meeting with the Microsoft Teams application. (If you do not wish to join the meeting within the Teams app and would rather join on the web, dismiss the prompt by clicking Cancel instead).
    • If you do not have the Microsoft Teams application installed on your computer, you can join on the web without installing the application. This option will appear differently depending on your browser:
      • If you are using Microsoft Edge, you can join the meeting by clicking the Join on the web instead button. Look for a “Let teams.microsoft.com use your webcam and microphone?” prompt at the bottom of the browser window and click Yes.
      • If you are using Google Chrome, you can join the meeting by clicking on the Join on the web instead button. Under Chrome’s address bar, look for a “teams.microsoft.com wants to” use your microphone and use your camera prompt and click Allow.
      • NOTE: This Join conversation page takes on a different appearance if you are currently logged into your UWGB Office 365 account on Edge or Chrome. In this case, click the Continue on this browser button to join the meeting on the web.
      • If you are using a web browser that is not supported by Teams, you will see a message in the web page that “Your browser does not support Teams meetings.” Click the Join in Microsoft Edge button to open the meeting in the Edge browser. Your browser may open a prompt asking you to confirm that you want to open Microsoft Edge. Confirm and choose Open link if prompted.
  4. Once you have selected the method of entry and given the website permission to use your camera and microphone, you will be taken to a page where you can configure your audio and video settings and preview your video before joining the meeting. Type your name in the “Enter name” field located inside of the video preview window.

  5. To enter the meeting, click the Join now button located inside of the video preview window. Before joining you may optionally configure the following settings:

    • Press the slider buttons in the bottom of the video preview to set whether you will enter the meeting with your camera on or off and your microphone on or muted.
    • Press the Settings cog button in the bottom-right of the video preview to open up a Device settings panel where you can select which audio and video devices to use in the meeting. Use the drop-down menus under Speaker, Microphone, and Camera to select the devices you want to use.
    • The buttons under “Other join options” should be ignored in almost all instances of Teams Meetings at UWGB. Please note that the Phone audio feature is not supported with UWGB’s Teams service and will be grayed out.
  6. Depending on how the meeting settings are configured, you may see a “Someone in the meeting should let you in soon” message. The meeting organizer will be notified that you are waiting in the lobby and will be given the option to admit you.

  7. Once you have entered the meeting, you can use buttons in the Meeting controls panel in the bottom middle of the meeting window to turn on/off your microphone and camera, share your screen, open the conversation (text chat), and access other meeting features. Please see Microsoft Teams - Teams Meeting Controls for more information.
    NOTE: Screen sharing is currently only supported in Google Chrome and the Microsoft Teams desktop application.